Your business is growing, but the numbers aren’t as clear as they used to be. You’re making decisions on hiring, pricing, or investment, and you want more confidence in what the figures are telling you.
As things scale, it’s not unusual for the finance side to need more structure and support. Not because anything is wrong, but because the demands on the business have changed.
That’s where our outsourced finance department comes in. We give you the insight, reporting, and support you need to move forward with confidence, without the cost or commitment of building a full in-house team.
Why Businesses Need an Outsourced Finance Team
Around the £2m to £10m mark, a lot of businesses hit a similar stage. You’re making bigger decisions, hiring, investing, pushing for growth, but the numbers don’t always give you a clear answer when you need one.
You’re about to commit to something and end up checking the bank balance or asking for updated figures just to get comfortable with it. Reports do come through, but not always at the right time, or not in a way that helps you make the call. So you move forward based on instinct more than anything else.
Nothing’s broken and the day-to-day is covered. It just starts to feel like the finance side hasn’t quite kept up with the pace of the business.
What Is an Outsourced Finance Department?
An outsourced finance team is exactly what it sounds like. Your entire finance function is handled externally by experienced professionals, at a fraction of the cost of building it in-house.
It’s not just bookkeeping. A properly run outsourced finance service covers everything from invoice processing and payroll through to management reporting, cash flow forecasting, budgeting, tax planning, and strategic financial guidance.
At Archimedia Accounts, our outsourced finance department service is built around one goal: giving you the financial clarity and commercial insight that most businesses your size simply don’t have access to yet.
What Our Outsourced Finance Service Includes
We can cover the full finance function or just the specific parts you need most:
- Bookkeeping & Transaction Processing
- Payroll & Pension Management
- Management Accounts & Reporting
- Cash Flow Forecasting & Budgeting
- Financial Controller Support
- Tax Planning
Our Six-Step Process
We don’t drop in and disrupt everything. We start by understanding how you currently operate, then improve things gradually and at your pace.
- Discover: We identify your key business value drivers and establish what financial information you actually need to grow. We create or analyse your one- to three-year financial plan.
- Design: We design an efficient finance function around your existing systems and people
- Setup: We build your management information system, budget controls, rolling forecast, and cash flow management, all integrated and ready to use.
- Ongoing Operations (Weekly/Monthly): Transaction processing, payroll, forecasting, and management reporting, delivered within one week of month end, every month.
- Ongoing Decision Support (Monthly/Quarterly): We sit with you to review actual vs. expected performance, discuss what needs to change, and help you stay on track to your goals.
- Tax Planning: Twice-yearly tax strategy sessions, with forward-looking planning built around where your business is headed.
You don’t have to take all six steps. We can step in at whichever stage makes sense for you.
How Do We Differ To Your In-House Team?
Here’s something most business owners find surprising: a fully outsourced finance team typically costs less than maintaining an in-house function and delivers significantly more commercial value.
You get access to a bookkeeper, financial controller, finance director, compliance accountant, and tax specialist, all under one roof working as a joined-up team, for what you might currently be spending on one or two in-house hires who are stretched beyond their expertise.
The amount of help and resources you need generally depends on the business’ turnover. You can use the table below to help:
| TURNOVER | FINANCIAL CONTROLLER | FINANCE DIRECTOR |
| £500k quickly growing to £2m | A few days per month, plus a bookkeeper | Typically, no. |
| £2m to £5m | Part time as a minimum | Flexibility needed dependent on company growth. 1-2 days/week |
| £5m to £10m | Full Time | Flexibility needed dependent on company growth. 2-3 days/week |
If you’re in this range, there’s a strong chance we can provide more capability for less cost than your current setup.
Why Archimedia for your outsourced finance function?
Most of the time, businesses don’t come to us because anything’s gone wrong. It’s more that things have got busier, decisions carry more weight, and the finance side hasn’t quite kept up.
You’ve probably got the basics covered. But when something important comes up, you still end up pulling numbers together yourself or asking a few questions just to get comfortable with it.
What we do is step in around that. We keep everything running, but we’re also there when you need a clear answer, not a spreadsheet you’ve got to work through yourself.
It just takes that pressure off. You’ve got a proper handle on the numbers, and you’re not second guessing decisions as much.
Speak to an Expert
